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Online payroll typically includes a variety of services:
Payroll processing: Online payroll services automatically calculate how much employees should be paid each pay period. The systems account for wage rates, shift differentials, overtime, holiday pay and taxes as well as Social Security and benefit deductions. They then make payments to employees by direct deposit, prepaid debit cards or paper check.
File and pay payroll taxes: These services can withhold employee taxes, file quarterly payroll tax reports, and pay tax withholdings to the proper local, state, and federal agencies. They also issue employee W-2 and 1099 forms at the end of the year. Some services offer an error-free guarantee. If a mistake is made, these payroll companies will correct the error and pay any fines or interest incurred.
New hire reporting: Many payroll services report new hires to the government on your behalf.
Integrations: Online payroll services integrate with a variety of payroll-related programs businesses are already using, such as accounting software, time and attendance systems, and human resources software.
Paid-time-off management: Many of these services manage paid time off by tracking how many vacation and sick hours employees have earned and how much they’ve used. Some payroll solutions even facilitate the time off request and approval process.
Employee self-service: Typically, employees can access the online system to view pay stubs, PTO balances and year-end tax forms.
Mobile access: Many systems offer mobile apps or mobile-friendly websites that let businesses manage and run payroll from smartphones or tablets.
Payroll reports: Detailed wage and labor reports from your service can provide a deeper look at how a business operates.
One downside is that using an online platform is more expensive than handling payroll on your own. You are also entrusting your payroll provider to get everything right. If the provider makes a mistake, you may face a rash of angry employees or a fine from the government.